Project Coordinator - Intern

Background and General Scope of Position

The Project Coordinator Intern (PC) provides support to CMLC’s Building & Infrastructure Team and is an important contributor to the CMLC projects team. This individual will be assigned to support several Project Managers on various projects being delivered by CMLC. The PC’s involvement ensures accuracy in all project documentation and that CMLC’s project management processes are working efficiently.

This position is a limited term. Dates will be determined with CMLC and the successful proponent.

Key Accountabilities / Deliverables

• Providing support to the Project Managers, Senior Project Managers and Directors in terms of scheduling and coordinating internal and external project meetings, workshops, and presentations.
• Supporting project management activities such as preparing project plans and monitoring performance against those plans, implementing project controls, assisting in the project procurement processes, change management, preparation of draft contracts and administration of contracts.
• Working with CMLC’s Finance Team to support purchasing, cost tracking and invoice processing.
• Providing project based administrative support as required.
• Participating in project meetings including preparing agendas and minutes and following up with meeting participants to ensure action items are completed on schedule.
• Preparation of draft project status reports with the support of the PM.
• Management of the document management system for projects.
• Preparing project documentation with support of the PM.
• Providing support in the development of project management plans and standards for project management best practices.
• Other such duties as required by the role.

Essential Relevant Experience

• Strong oral and written communication skills
• Comfortable attending meetings and preparing minutes
• Proficient with Microsoft Excel, Word, PowerPoint, and Project
• Highly organized and very detailed oriented
• Strong work ethic
• Ability to work with limited supervision
• Project experience is considered an asset

Mission Critical Competencies

• Adaptability/Flexibility
• Dependability
• Planning
• Collaboration
• Project management
• Sense of urgency
• Highly motivated

Key Functional Skills

• Prioritization
• Flexible
• Effective communicator
• Problem solver
• Detail oriented
• Results driven
• Organized

Desired Education

• Currently enrolled in a post-secondary program related to Architecture, Engineering or Project Management
• Experience in the design and/or construction industry
• Passion for architecture, construction and development
• Passion for people and progress