Executive Assistant

Background and General Scope of Position:

Reporting to the President & CEO, the Executive Assistant (EA) will be a highly motivated and organized individual, who provides daily support to the President & CEO, the CFO & VP, Corporate Services, and when needed, other members of the Executive Leadership Team (ELT) with administrative support, updates, communication, and ensuring ELT is organized.

This role provides executive support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President as well as serving as a liaison to the board of directors and ET. The EA will organize and coordinate executive outreach and external relationship efforts.

The person in this role must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented; as well as have an ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will complete a broad variety of administrative tasks for the President & CEO and the CFO & VP, Corporate Services, including but not limited to managing extremely active calendars for appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas. This role also provides comprehensive support to the Board of Directors which includes preparing materials, coordinating meetings, and handling Shareholder-related duties with professionalism and discretion.

The EA will work independently on projects, from conception to completion, and is able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion while simultaneously managing a heavy calendar. The role will assist the Company in being more efficient and effective through collaborating with various departments to gather information and reports, ensuring timely and accurate delivery of key insights to the President & CEO for informed decision making.

Finally, the EA has high energy levels and can assist the company’s employees in meeting their objectives. The EA will provide clear and concise information to internal and external parties as required or as requested and meet all agreed deadlines.

Key Accountabilities / Deliverables:

• Direct Executive Support
• Administration / Records Management
• Relationship Building (Internal / External)
• Board and Shareholder Support
• Communication
• Meetings
• Travel

Critical Competencies

• Organized / Time Management
• Adaptability / Flexibility
• Motivated / Decisive
• Service Oriented
• Collaboration / Teamwork
• Problem Solver / Forward Thinker

Key Functional Skills

• Attention to detail
• Effective communicator
• Ability to multitask / prioritize effectively
• Interpersonal skills
• Technological Savvy

Experience & Education:

• Bachelor’s degree in administration, Development, Architecture or equivalent preferred
• 5 years administrative support experience with Senior Management preferred
• Experience in the architecture or land development industry considered an asset
• Ability to multi-task and independently complete work within timeline
• Excellent oral and written communicator to external and internal clients demonstrated by clear minutes of meetings taken and distributed within ½ day
• Ability to handle confidential information in an ethical manner
• Ability to organize internal and external events. Well communicated and executed as planned, demonstrated by event coming off as planned, on time and on budget
• Professional appearance and behavior

Application:

Applicants are to submit a resume to careers@calgarymlc.ca by November 8, 2024.

We thank all applicants for their interest. Only candidates being granted an interview will be contacted.