Calgary Municipal Land Corporation
Full-time

Executive Assistant

Finance & Corporate Services

No longer accepting applications

Applications closed
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Background and General Scope of Position:

Reporting to the President & CEO, the Executive Assistant (EA) will be a highly motivated and organized individual, who provides daily support to the President & CEO, the CFO & VP, Corporate Services, and when needed, other members of the Executive Leadership Team (ELT) with administrative support, updates, communication, and ensuring ELT is organized.

This role provides executive support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President as well as serving as a liaison to the board of directors and ET. The EA will organize and coordinate executive outreach and external relationship efforts.

The person in this role must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented; as well as have an ability to exercise good judgement in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The EA will complete a broad variety of administrative tasks for the President & CEO and the CFO & VP, Corporate Services, including but not limited to managing extremely active calendars for appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas. This role also provides comprehensive support to the Board of Directors which includes preparing materials, coordinating meetings, and handling Shareholder-related duties with professionalism and discretion.

The EA will work independently on projects, from conception to completion, and is able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion while simultaneously managing a heavy calendar. The role will assist the Company in being more efficient and effective through collaborating with various departments to gather information and reports, ensuring timely and accurate delivery of key insights to the President & CEO for informed decision making.

Finally, the EA has high energy levels and can assist the company’s employees in meeting their objectives. The EA will provide clear and concise information to internal and external parties as required or as requested and meet all agreed deadlines.

Key Accountabilities / Deliverables:

  • Direct Executive Support
  • Administration / Records Management
  • Relationship Building (Internal / External)
  • Board and Shareholder Support
  • Communication
  • Meetings
  • Travel

Critical Competencies

  • Organized / Time Management
  • Adaptability / Flexibility
  • Motivated / Decisive
  • Service Oriented
  • Collaboration / Teamwork
  • Problem Solver / Forward Thinker

Key Functional Skills

  • Attention to detail
  • Effective communicator
  • Ability to multitask / prioritize effectively
  • Interpersonal skills
  • Technological Savvy

Experience & Education:

  • Bachelor’s degree in administration, Development, Architecture or equivalent preferred
  • 5 years administrative support experience with Senior Management preferred
  • Experience in the architecture or land development industry considered an asset
  • Ability to multi-task and independently complete work within timeline
  • Excellent oral and written communicator to external and internal clients demonstrated by clear minutes of meetings taken and distributed within ½ day
  • Ability to handle confidential information in an ethical manner
  • Ability to organize internal and external events. Well communicated and executed as planned, demonstrated by event coming off as planned, on time and on budget
  • Professional appearance and behavior

Application:

Applicants are to submit a resume to careers@calgarymlc.ca by November 8, 2024.

We thank all applicants for their interest. Only candidates being granted an interview will be contacted.

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  • Full-time

    Development Coordinator

    Development

    Background and General Scope of Position Reporting to the Senior Director, Development, the Development Coordinator is a key position in the continuing vitality of the East Village and the C+E District. The Development Coordinator will be responsible for assisting the Senior Director, Development, with day-to-day responsibilities required to ensure the safety and maintenance of East Village and the C+E District. Community maintenance is a top priority for the Development Coordinator, performing site walks and responding to weekly community maintenance. This role will be proactive and diligent when assessing the maintenance needs of the community and will communicate and collaborate with contractors and consultants to create solutions in a timely manner. This role also supports CMLCs overall community safety initiatives as required and will collaborate with colleagues to address timely response and solutions. The Development Coordinator will provide construction oversight relating to infrastructure and public assets, working closely with project partners, and communicating construction activities in and around East Village and C+E District to relevant parties. This role is passionate about safety and has solid construction experience. With no two workdays being the same, the successful applicant is flexible and thrives in a dynamic work environment. The Development Coordinator is a strong communicator and collaborator, applying emotional intelligence to every situation. Attention to detail and accuracy is fundamental and the coordinator will demonstrate evidence of being a self-starter ensuring the tasks are completed effectively and efficiently. Key Accountabilities/Deliverables Development (50%) Coordination of infrastructure repairs (roads, sidewalks, bridges, underpasses, lighting, street furniture, utilities, etc.), park or plaza spaces, and public art as required. Work with trades and consultants, contractors and specialists to ensure the community and CMLC assets are secure and safe. Conduct weekly site walks, preparation of site reports and quality control reviews. Produce purchase order request forms and effectively track committed costs against corresponding budgets. Supporting creation of project budgets and managing ongoing maintenance budgets. Coordinating with internal and external stakeholders, the City of Calgary and the public Support design intervention and enhanced safety responses as required and directed. Maintenance (50%) Research and implement best practices in maintenance such that the CMLC’s lands are maintained to a high standard and budget is managed and allocated in an accountable and defensible manner. Capture maintenance items that require repair or immediate attention. Ensure that community infrastructure is maintained to a high standard through contractor management. Provide support services in response to safety related incidents and requirements in the community including incident tracking, reporting and analytics. The ability to understand, respect, and effectively interact with diverse populations, in an urban setting. Critical Competencies Adaptability/Flexibility Time management Critical thinking and problem solving Data analysis Collaboration Communication skills and relationship management Qualifications: ESSENTIAL RELEVANT EXPERIENCE One to three years previous construction related experience Experience in the real estate/land development industry considered an asset Excellent written and verbal communications skills Alignment with CMLC’s organizational mandate and values Ability to liaise with team members and external stakeholders Strong knowledge of Microsoft Office and Microsoft Project Experience with AutoCAD, REVIT, Rhino and Eponic considered an asset Experience working with CCDC and RAIC contracts considered an asset.

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