Full-time

Project Coordinator

Building & Infrastructure

No longer accepting applications

Applications closed
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Background and General Scope of Position:

The Project Coordinator (PC) provides support to CMLC’s Building & Infrastructure Team and the Director, Building & Infrastructure and is an important contributor to the CMLC projects team. This individual will be assigned to support several Project Manager’s on various projects being delivered by CMLC. The PC’s involvement ensures accuracy in all project documentation and that CMLC’s project management processes are working efficiently.

Key Accountabilities/Deliverables:

  • Providing support to the Project Managers, Senior Project Managers and Directors in terms of scheduling and coordinating internal and external project meetings, workshops, and presentations.
  • Supporting project management activities such as preparing project plans and monitoring performance against those plans, implementing project controls, assisting in the project procurement processes, change management, preparation of draft contracts and administration of contracts.
  • Working with CMLC’s Finance Team to support purchasing, cost tracking and invoice processing.
  • Providing project based administrative support as required.
  • Participating in project meetings including preparing agendas and minutes and following up with meeting participants to ensure action items are completed on schedule.
  • Preparation of draft project status reports with the support of the PM.
  • Management of the document management system for projects.
  • Preparing project documentation with support of the PM.
  • Providing support in the development of project management plans and standards for project management best practices.
  • Other such duties as required by the role.

Qualifications

Essential Relevant Experience

  • Strong oral and written communication skills
  • Comfortable attending meetings and preparing minutes
  • Proficient with Microsoft Excel, Word, PowerPoint, and Project
  • Highly organized and very detailed oriented
  • Strong work ethic
  • Ability to work with limited supervision
  • Project experience is considered an asset

Mission Critical Competencies

  • Adaptability/Flexibility
  • Dependability
  • Planning
  • Collaboration
  • Project management
  • Sense of urgency
  • Highly motivated

Key Functional Skills

  • Prioritization
  • Flexible
  • Effective communicator
  • Problem solver
  • Detail oriented
  • Results driven
  • Organized

Desired Education

  • Bachelor’s Degree in Architecture, Engineering or Project Management
  • 2-5 years’ experience in the design and/or construction industry
  • Passion for architecture, construction and development
  • Passion for people and progress

Applicants are to submit a cover letter and resume to careers@calgarymlc.ca by August 20, 2026

Other opportunities

We'd love to hear from you, even if you don't see a match in our open roles.

  • Contract

    Development Coordinator

    Development

    This is a one-year contract position with the potential to extend to 18 months, reporting to the Development Manager. The Development Coordinator is a key position in the future delivery of CMLC’s Transit-oriented Community (TOC) portfolio sites, East Village, and the Culture + Entertainment District. The Development Coordinator will be responsible for assisting the Development Manager with day-to-day responsibilities required to obtain land entitlement for CMLC’s priority TOC sites. The Development Coordinator will also be responsible for strategic projects within East Village and the C+E District. This could include land development due diligence, land use planning, urban design, placemaking, and public realm construction coordination. The successful applicant must be a self starter, detail oriented, highly driven, have a strong eye towards design, and is passionate about placemaking and city building. Attention to detail and accuracy is fundamental and the Coordinator will not hesitate to go beyond the bare minimum to ensure the job is completed effectively and efficiently. This person can successfully work in different structures daily with constantly changing priorities. The Development Coordinator will also work closely with project partners, City of Calgary administration, consulting teams, and interested parties, and will be relied upon for strong communication skills and relationship management. Key Accountabilities/Deliverables This role will primarily be responsible for the support and coordination of CMLC land development and entitlement projects as it relates to city building. This includes: Conducting research and completing recommendations on best practices in city building and transit-oriented community design and placemaking as it relates to public infrastructure (streets, parks, plazas, etc.), and land use plans Developing and maintaining strong relationships with City administration, CMLC project partners and key interest holders Completing reviews and recommendations for concept planning, land use planning, policy reviews and providing feedback as it relates to any work CMLC is leading Completing various development analysis in house including massing studies, parcel configurations and land use planning and infrastructure Completing site due diligence including land appraisals, geotechnical, environmental site assessments, and site surveys Coordinating a consulting team for land use and outline plan applications Coordinating a consulting team through subdivision applications, detailed engineering and landscape architecture design and the delivery of the public realm Maintaining knowledge of current City of Calgary bylaw, land use plans, policies, development and building regulations Supporting the Development Team in design excellence in public realm and infrastructure delivery and city building Reviewing consultant proposals and reports and prepare/amend contracts as required Coordinating project meetings, prepare agendas, and minutes Taking initiative to follow up on deliverables and drive project goals to success by meeting deadlines and ensuring all deliverables are of high quality, complete and accurate Providing support as required to the Development Manager to assist with strategic projects and land strategies including project management plans, request for proposals, budgets, change orders, invoicing, and correspondence such as memos and PowerPoint presentations Critical Competencies Adaptability/Flexibility Time management Critical thinking and problem solving Data analysis Collaboration Communication skills and relationship management Key Functional Skills Project management Written and oral communication skills Negotiation skills Stakeholder management Cash flow forecasting and budgeting Ability to balance multiple deliverables and meet deadlines Qualifications Desired Education A Masters or Bachelors Degree from an accredited institution in architecture, landscape architecture, land use planning, engineering and/or A Business Degree with project management training and/or Supplementary professional development through the Urban Land Institute or other Essential Relevant Experience 2-5 years of experience working through land use planning and entitlement (preferably in the Calgary region) Understands the land use and development approval process and the current municipal approvals environment Demonstrated strong technical ability and analytical skills Excellentwrittenandverbalcommunicationsskills and the abilitytocommunicate effectively to all levels of management, team members, consultants, andexternalinterest holders Demonstrated ability to multi-task and work under pressure to meet deadlines A team player who aligns with CMLC’s organizational mandate and values. Preference will be given to candidates who: have experience in Revit, Rhino or AutoCAD have experience in ArcGIS have experience in Adobe InDesign and Adobe Illustrator have experience with CCDC and RAIC contractsThree to five years previous community engagement/operations/safety related field

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